An employer who knowingly fails to report employee information according to the federal Personal Responsibility and Work Opportunity Reconciliation Act of 1996 may be liable for a civil penalty.  The penalty may not exceed $25 for each occurrence in which an employer fails to report an employee, or $500 for each occurrence in which the employer conspired with the employee to not submit a required report or supplied a false or incomplete report. 

Employers should report their newly hired or rehired employees within twenty (20) calendar days to the State Directory of New Hires, which in Texas is operated by the Child Support Division of the Office of the Attorney General.

Federal Employer Identification Number

Employer Name

Employer Address (Payroll)

Employee Social Security Number

Employee Full Name

Employee Address

Addition information requested (optional) includes: State Employer ID Number (SEIN), Employee Date of Birth, Date of Hire (First Day of Work), State of Hire, Salary/Wages, Pay Frequency, Employer Contact Phone and Fax Number, and Employer DBA (Doing Business As). 

The information can be filed online at http://employer.oag.state,tx.us.  Additionally, an employer can complete verification of employee forms, report terminations of employees subject to wage withholding orders, submit payments electronically, and enroll employee dependents in health insurance on the website. 

Source: The Office of the Attorney General of Texas - Gregg Abbott